MOBS: Action Plan Generator

Welcome to the Occupying Buildings Sustainably (OBS) website.

OBS is an approach to integrating sustainable practices into the way occupiers use their buildings and the way they work with others to make buildings more sustainable.

There is an online tool available - MOBS Online Action Plan Generator, below - and a series of guidance documents which explain the approach and how to use MOBS Online:

MOBS Online includes a database of good practice sustainability measures that can be used to create an action plan for sustainable occupation.

MOBS Online - Action Plan Generator

MOBS Online contains 450+ good practice sustainability measures organised by sustainability issue, property activity, service line etc. and cross-referenced to published guidance and sources of information. The site should be used in conjuction with the MOBS documents.

With MOBS Online you are only ever a few clicks away from a shortlist of sustainable good practice measures applicable to the property related activities you are interested in.

Go through the steps and select the options relevant to you, to tailor the action plan to your specific requirements.

Once you are happy with your selection click on 'Selection Complete'. Here you can choose one of four formats of action plan.

Step 1. Building Type

Select the building type(s) you would like the measures in the action plan to apply to.

Building Type

Further & Higher Education

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Step 2. Property Sector Role

This diagram presents the key roles and suggests the relationships between parties owning, occupying, operating and managing property.

If you are looking for good practice measures you could implement yourself, choose your own role in the diagram.

If you are looking to set requirements for a service provider or supplier, choose the service provider's role in the diagram.

Those providing the funding for new buildings and ultimately holding the value of assets, e.g. pension funds and private owners.	Investment	Ownership	Those exercising ownership responsibilities including property companies and owner-occupiers.
Those exercising asset management responsibilities for properties and portfolios, including managing agents.	Management	Occupation	The organisation carrying out its business within a property or portfolio, including corporate and public sector occupiers and owner-occupiers.
Those assuring the operation of common services* (e.g. central plant and common parts in multi-let buildings), including facilities/building managers employed by the building owner or managing agent.	Operation (Management Level)	Operation (Occupation Level)	Those assuring the operation of services for occupants* (e.g. within the tenant's demise in multi-let buildings), including facilities/building/office managers employed by the occupier.
Those delivering specific FM services such as M&E maintenance, cleaning, etc., often as contractors.	Servicing	Supply	Those supplying materials and equipment for installation and use in buildings.

* In buildings that are owner-occupied or occupied under a fully repairing and insuring lease, management and occupation level operation may be delivered by the same FM team/person.

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Step 3. Headline Policy Issues

A key idea in MOBS is that action on sustainability issues should respond to corporate policy, and associated objectives.

Select the headline policy issues you would like measures in the action plan to address. Objectives associated with each issue are then selected in step 4.

Headline Policy Issues
Environmental
emissions to air	emissions to water	use of resources	use of energy	waste management	land contamination

Environmental & Social		Social		Other
workforce and occupants	local environment & community	marketplace	human rights	lifecycle of products	biodiversity

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Step 4. Specific Objectives and Level of Commitment

For each headline issue there are more site specific objectives. Under each of the headline issues you have selected above set the level of commitment you would like to make to addressing the site specific objectives. The level of commitment broadly reflects the typical level of resources (capital cost + staff resource) to implement the measure.

0 = No commitment, 3 = Highest commitment.

other emissions from transport

new & renewable energy

other emissions from the building

water use/management

heating fuel use

waste, careful disposal of

CO2 from transport to / from building

use of materials

energy use/management

waste, quantity recycled

oil/fuel leaks

CO2 from building energy use

water pollution

foodstuffs

electricity use

waste, quantity & types generated

contaminated land management

Environmental & Social

Social

Other

workforce and occupants

local environment &
community

marketplace

human rights

lifecycle of products

external engagement on human rights

selection of new building materials

species

employee satisfaction

community health & wellbeing

engagement with society

legislative compliance on human rights

demolition & decommissioning

habitat

staff awareness of sustainable development

occupant health and wellbeing

quality of employment

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Step 5. Property Activities

Select the property activities which you would like to be the points of intervention to implement sustainable good practice. They have been divided into groups depending on how frequently they occur over the complete lifecycle of an occupier's period of occupation of a property.

Property activities / Points of intervention

Long-term property cycle

Strategic property activities

Annual business cycle

long-term budget setting

Medium term activities

purchasing

break clauses

FM contract procurement

occupant behaviour

refurbishment

FM service procurement

service charge review

You have now provided enough information to generate an action plan, unless you would like an action plan listing measures by occupier role, in which case complete step 6.

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Selections Complete

Step 6. Select Occupier Roles

Select the positions of the people who will be responsible for implementing measures.

Business units

Support functions

Executives

Board membership (or equivalent) e.g. Chairperson, Executive & Non-executive Directors, Company secretary, and specific committees, etc.

Senior Management

Business Unit Management

Heads of department e.g. property, FM, shared/common services, business support etc.

Management

Line Management

E.g. building managers, FM managers, contract managers, etc.

Staff

Business Unit Staff

E.g. FM, maintenance, security and cleaning staff etc.

Outsourced Staff*

Consulting Teams

Property Management, FM management, SHE management, workplace management.

*While outsourced staff are not strictly part of the occupier organisation they may be so closely integrated that it is pragmatic to include them for consideration.

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Selections Complete

Selections Complete - Choose the action plan format

	Schedule of Activities This is the top-level summary of opportunities to enhance the sustainable occupation of a building. Where appropriate measures exist, they are list by point of intervention, under the 4 main headings of strategic, long-term, medium term and short term. Activities must be selected under Step 5. for this action plan.
	Checklist by Sustainability Issue This is a headline issue based summary of good practice measures, responsibilities and timing to support targeted action to meet issue-specific objectives and targets and to aid data gathering and reporting.
	Checklist of Measures and Responsibilities by Activity/Point of Intervention This is a task-based summary of good practice measures with assignment of responsibility for implementation. It should be used by managers to coordinate the contribution by staff to tackling sustainability issues in relation to each of the specific activities. Activities must be selected under Step 5. for this action plan.
	Checklist by Occupier Role This is a role-based summary of good practice measures, sorted under each role by headline issue Activities must be selected under Step 6. for this action plan.

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MOBS Steps
Introduction
1.	Building Type
2.	Property Sector Role
3.	Headline Policy Issues
4.	Objectives & Commitment
5.	Property Activities
6.	Occupier Roles
Selections Complete




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